May 2019 Agenda
The Gedney Hill Annual Parish Council Meeting will take place at Gedney Hill and District Memorial Hall on Monday 20th May 2019 at 6.30pm.
You are hereby requested to attend the Annual Parish Council Meeting of the above Council on 20th May 2019 following the Annual Parish Meeting. Your attendance is also required for the 15 minute Public Forum, this will take place at the start of the meeting and is open for the Public to ask questions or make statements.
Dominique Leedham
Clerk to Gedney Hill Parish Council
The Agenda is as follows:
1. To Elect a Chairman
2. Chairman’s Declaration of Acceptance
3. To Elect a Vice-Chairman
4. Vice-Chairman’s Declaration of Acceptance
5. Apologies for absence and acceptance
6. To resolve on Co-option
7. Declarations of interest under the Localism Act 2011 and consideration of any requests for dispensation
8. To approve the draft notes of the meeting held on 18th March 2019
9. Matters arising
a. clock valuation
b. IDB report
10.Review the following
a. Documents, Policies and Procedures:
Code of Conduct
Complaints Procedure
Data Breach Policy
Data Protection Policy
Data Map
Equal Opportunities Policy Statement
Environmental Policy Statement
General Privacy Notice
Health and Safety Policy
Maternity Policy
Paternity Policy
Privacy Notice
Publication Scheme under the FOI Act 2000
Recruitment Policy
Risk Assessment Policy
Safeguarding Policy
Shared Parental Leave Policy
Social Media Policy
Standing Orders
Subject Access Request (SAR)
b. Council representation on external bodies
Gedney Hill & District Memorial Hall
Gedney Hill Estate Charity
Gedney United Charities
Wryde Croft Wind Farm Community Benefit Fund Panel
c. Key holders register
c. Bank signature mandate
e. Asset register
f. Insurance cover and quote
g. Electricity quotes for Sports Pavilion
h. Meeting dates 2019
11. To adopt the Financial Regulations
12. Police matters
a. report from previous meeting
b. to discuss letter
c. to receive report
13 Highways matters
a. update on Station Road surface concerns LCC ref: 348726
b. update on street sweeper request SHC-806449-807367
c. grit bin request for spade/bucket
d. update on ditch along North Road
e. litter bin request SHC-806461
North Road
Hillgate
14. Planning
15. To update on Anglian Waters’ first time sewage
16. Community Speed Watch;
a. update on equipment purchases
b. update on locations
c. update on purchase of ‘check your speed’ signs
d. adoption of
procedure for use
equipment signing in/out log
17. Update on next steps from the Public Consultation on the use of the Playing Field
18. Update on the next Newsletter
19. Clerks report
a. LALC Networking day
b. South Holland IDB
20. Financial matters
a. VAT126
b. Accounts
21. Audit 2018-2019 - to review and complete the Annual Governance and Accountability Return (AGAR 2)
22. To advise of any items to be added to the next meeting agenda
23. Date of next meeting