May 2021 Minutes
Gedney Hill Parish Council
Minutes of the Gedney Hill Parish Council Meeting held on Monday 17th May 2021.
Present
Councillors P. Redgate (Chairman)
K. James
D. Mann
J. Venters
N. Watson
Minutes K. Sharp (Parish Clerk)
Also present Councillor M. Seymour and 1 member of the Public
Chairman’s welcome
The Chairman welcomed all to the Gedney Hill Parish Council meeting and introduced Councillor Neil Watson and Kim Sharp, the newly appointed Parish Clerk.
He stated that Councillor Watson had been co-opted from a selection of other applicants and wished to thank all those for their interest in the position.
The Chairman thanked the Councillors, other volunteers and the Community for making a difference during the pandemic , which had resulted in a low number of bereavements in the village.
The Chairman thanked the Councillors for their hard work in their progress towards getting the pavilion refurbished.
The Chairman thanked Whaplode St Catherine for their generosity in providing the heaters, tables and chairs for the pavilion. He proposed that a letter of thanks be written once the heaters had been picked up.
Public Forum
No matters were raised.
1. Apologies for absence and acceptance
Councillor N. Pepper
2. Election of Officers
Councillor Redgate advised that he wished to step down as Chairman and thanked all the Councillors for their support throughout the past year.
Councillor James was proposed by Councillor Redgate and seconded by Councillor Venters for the position of Chairman.
The vote was in favour and Councillor James was duly elected as Chairman and signed the book.
Councillor Watson was proposed by Councillor Redgate and seconded by Councillor Venters for the position of Vice Chairman.
The vote was in favour and Councillor Watson was duly elected as Vice Chairman and signed the book.
Councillor Venters agreed to continue as the Parish Council representative for the Gedney Hill Estate Charity.
Councillor Redgate agreed to deputise for Gedney Hill Estate Charity.
Councillor Mann agreed to continue as the Parish Council representative for the Gedney United Charity (no deputy required).
Councillor James agreed to continue as the Parish Council representative for the Wind Farm (no deputy required).
3. Declarations of interest under the Localism Act 2011 and consideration of any requests for dispensation
There were no Declarations of Interest identified.
4. To approve the draft notes of the meeting held on 22nd March 2021
The Councillors confirmed they were an accurate record of the Parish Council meeting, the Chairman duly signed them.
5. Vacancies
a. To receive update on Parish Councillor vacancy
Councillor Neil Watson was elected as Councillor (and Vice Chairman)
b. To receive update on Parish Clerk vacancy
Kim Sharp was appointed as the new Gedney Hill Parish Clerk.
The Chairman welcomed both and thanked all other candidates that applied.
6. Police Report
No reports had been received from the Police. Councillor James stated that he had been promised a report in respect of issues for the last two months’ relating to the village and surrounding areas prior to the meeting. However this report had not been forthcoming.
Speeding remained an issue but would be updated by the CSW Co-ordinator.
The meeting was alerted of a white van in the village, stealing catalytic converters. There had also been an issue with the theft of metal gates along Mole Drove.
The issue of fly tipping was also discussed and the use of a “Wild Life camera”, at specific points, was discussed. Councillor Redgate offered to send details of such cameras to the councillors and, if purchased, would need further discussion into which area it would be positioned and how it would be secured to minimise theft.
7. Highways
a. To update on the request to LCC Highways regarding the speed limits along North Road and Highstock Lane.
An update was given that Local Highways, Lincolnshire County Council, will undertake an assessment but have stated there are other priorities currently. And therefore this may take some time.
Fly Tipping still poses an issue in the village. Councillor Redgate suggested the purchase of wildlife motion cameras at an approximate cost of £200 each. The suggestion was to invest in one to see the effectiveness of such. Councillor Redgate is to provide details of these, via a link.
If purchased, there would need to be further discussion into which area it would be positioned and how it would be secured to minimise theft.
ACTION: PR
8. Cemetery
a. Identification of a Grave Digger
A proposal was made by the Chairman for the use of a single Grave Digger, to ensure the process is uniform. This was agreed by all.
The undertakers would need to contact the gravedigger direct as well as informing the Parish Clerk when an interment was imminent. The grave would be dug according to the current plan as identified by the Parish Clerk.
Clerk to contact the nominated person and contact the local undertakers accordingly.
ACTION: CLERK
9. Footpaths
a. Right of Way – Identification
The chairman stated that a number of residents were enquiring as to why some footpaths were not currently useable and were overgrown. A further email from a resident had also been received to this effect.
Discussion took place into whose responsibility it was to keep these open and it was agreed that it was the responsibility of the landowner although overall responsibility lies with the County Council.
Clerk to contact the County Council in the first instance in order to ascertain the correct procedure.
The chairman also stated that he had received a query as to whether a member of the public could, on their own initiative, clear the footpath adjacent to the Camping Site on North Rd. Councillor Redgate stated that, as we are not insured for this activity, any such initiative would be purely down to the person concerned and not the Parish council.
Clerk to contact the camping site out of courtesy, to see if they could assist in the cutting of this footpath along their border.
ACTION: CLERK
10. Planning
a. To discuss current planning applications
The following applications received since the last meeting were discussed:
|
Reference |
Address |
Proposal |
Status |
|
Highstock Ln. |
Erection of 4 bed house with attached double garage |
Undecided |
|
|
Highstock Ln. |
Details of foul & surface water disposal (Condition 3 of H07-1161-20) |
Undecided |
|
|
Lincolns Ave. |
Single Storey Side Extension |
Undecided |
|
|
Highstock Ln. |
Proposed detached bungalow and detached double garage, means of access, landscaping and boundary treatment – approved under H07-0036-21. Modification of Condition 2 to allow amendments to previously approved plans. |
Undecided |
|
|
Highstock Ln. |
Details of design & position of external boxes, gas flues and soil vent pipes (Condition 3 of H07-0642-20) |
Undecided |
|
|
Highstock Ln. |
Erection of Bungalow & Garage |
Undecided |
|
|
Highstock Ln. |
Erection of 2 dwellings – previously approved under H07-0039-21 and H07-0053-21 |
Undecided |
|
|
Highstock Ln. |
Erection of detached dwelling – re-submission of H07-1159-20 |
Undecided |
The following applications were approved since the last meeting:
|
Reference |
Address |
Proposal |
Status |
|
North Rd. |
Proposed menage and 1.2m high post and rail fence - for private domestic use only |
Approved |
|
|
Mole Drove |
Occupation of dwelling by persons not employed either directly or engaged in a management capacity with the adjacent racehorse stabling facility, together with their family / persons not employed directly or engaged in a management capacity with the stabling of horses on the site, together with their family. (Condition 4 of H07-1090-87 and Condition 1 of H07-0536-94). |
Approved |
|
|
West Drove |
Erection of detached dwelling |
Approved |
|
|
Mole Drove |
Demolition of existing dwelling and erection of 4 bed dwelling |
Approved |
|
|
Highstock Ln. |
Proposed 2 storey 4 bed detached dwelling with detached garage including means of access, parking and turning and hard and soft landscaping. |
Approved |
|
|
Highstock Ln. |
Detached Bungalow with attached double garage, means of access, landscaping and boundary treatment |
Approved |
11. Community Speed Watch
a. To receive the CSW report
The CSW co-ordinator provided a report. Data issued as follows:
|
Serial |
Date |
Location |
Start Time |
Total Passing Vehicles |
Reported Vehicles |
% Reported |
Limit |
Threshold |
Min. Recorded |
Max. Recorded |
|
50 |
10/4/21 |
Station road |
09:00 |
56 |
8 |
14% |
30 |
35 |
36 |
42 |
|
51 |
24/04/21 |
Mill Lane |
09:00 |
131 |
22 |
17% |
30 |
35 |
35 |
48 |
|
52 |
30/04/21 |
Station Road |
08:00 |
97 |
10 |
10% |
30 |
35 |
36 |
48 |
|
53 |
07/05/21 |
Station Road |
08:00 |
66 |
14 |
21% |
30 |
35 |
37 |
55 |
|
54 |
11/05/21 |
North Road |
07:30 |
44 |
1 |
2% |
30 |
35 |
41 |
41 |
|
55 |
17/05/21 |
Mill Lane |
09:00 |
143 |
14 |
10% |
30 |
35 |
36 |
51 |
|
|
|
|
|
537 |
69 |
13% |
|
|
35 |
55 |
The Chairman thanked Councillor Watson for Co-ordinating this and his hard work.
Councillor Watson requested the data from the sign. Clerk to handover the dongle to enable data to be retrieved.
ACTION: CLERK
Councillor Watson confirmed 3 x extra Hi-Viz vests had been purchased.
12. Sports Pavilion/Playing Field
a. To update on Pavilion works
The Chairman advised the Council that the works had stagnated over the past few weeks due to other commitments. However, the main room was complete (although the door had swollen due to damp issues). The Chairman will contact the builder to get this rectified.
ACTION: CHAIRMAN
With regards to the kitchen units, Councillor Redgate advised the Chairman to proceed with purchasing.
ACTION: CLERK
We await the internal double glass doors.
Thanks were given to Whaplode St. Catherine village hall for the tables, chairs and heaters . The Clerk is to write a letter of thanks to their hall committee for their generous gift.
ACTION: CLERK
Thanks were given to Councillor Mann for storage and delivery.
Suggestions were raised as to how the Pavilion should be opened once the work has been completed and of the Terms and Conditions as well as the charges payable.
The chairman stated that there had already been enquiries about the use of this facility.
13. Clerk’s report
The Clerk advised the purchase of the replacement De-fib. Packs and that delivery would be local. She also stated that she had been advised of a worldwide shortage of these packs and it is hoped that delivery would be prompt.
14. Financial matters
a. To update on accounts
Councillor Redgate raised a discussion point with regards to any uncashed cheques, prior to the audit. Clerk to go through the cheque stubs, from the date of the previous clerk leaving ,with the Chairman.
ACTION: CLERK
Account balances (account balances as of 17 May, 2021)
GHPC
Current account £14,420.64
Business reserve £1523.52
GHSP
Current account £585.10
Business reserve £732.58
MONIES IN
GHPC
Current Account Precept £6,930.00
Business Reserve £0.01
Total £6,930.01
GHSP
Current Account £0.00
Business Reserve £0.01
Total £0.01
ACCOUNTS FOR PAYMENT
GHPC
Payee Chq No. Gross VAT Nett
Paint & Sign 1138 98.93
Carpet Tiles/Heaters 1139 £705.86
Wages 1137 £39.24
Wages & Petro l 1140 £76.00
Floor & Carpet Tiles 1141 £675.90
Pavilion Gates 1142 £336.00
Anglian Water 1143 10.35
Total £1942.28
Uncleared Cheques
Wages 1144 57.92
Defib Store (Packs) 1145 126.00
Total £183.92
GHSP
Payee Chq No. Gross VAT Nett
Complete Garage Door 0105 1068.00
SH Internal Drainage Board 0103 26.71
JCHI (Internal Doors) 0106 550.00
Total £1644.71
Councillor Redgate to pass the new Clerk’s details on to LALC.
ACTION: PR
The Chairman presented the meeting with the proposed new insurance policy costing. Total cost for year is £1534.10 which was agreed by all.
Clerk to contact insurance company to proceed.
ACTION: CLERK
15. To advise of any items to be added to the next meeting agenda
Councillor Redgate requested the playing field be added to the next agenda in respect of the hire T’s and C’s, the hire costs and other relevant requirements.
16. Dates of next meetings
The next Parish Council meetings are scheduled as follows, at 18:30. The individual venue will be communicated nearer the time.
July 19th 2021
September 20th2021
November 15th2021
January 17th2022
March 21st2022
May 16th 2022 (to include the annual meeting)
17. Other Business
A question was asked by a member of the public if the Pavilion would be used for the meetings in the future. The chairman confirmed that it is intended to use the Pavilion for such meetings when pandemic regulations allow and when the seasons permit. It will probably not be used during the winter months due to the access lighting not being sufficient during the darker nights.
The meeting was closed at 19:30 hrs.